Recruiter: Murray & Roberts Updated on: 2016-07-25 00:00:00
Start Date: 2016-07-12 End Date: 2016-07-29
AA/EE: Preference will be given to HDSA candidates Contract Temporary / Contract
Location: Limpopo Available: ASAP
Category: Office Support Offer: Market Related

 

Introduction...

The Medupi Power Station Project invites suitable qualified candidates to apply for the position of Senior Site Administrator to be based at our offices in Lephalale.


Minimum Requirements...

QUALIFICATION AND SKILLS:

Grade 12 or equivalent.
Must be able to work independent and without supervision.
Knowledge of DrPro and eB will be an advantage.
Excellent interpersonal relationships and communication skills
Extensive EDMS experience/training would be an advantage
Good Time Management
Supervisory/ Managerial experience
Procedure and performance driven
Proficient with MS Office Suite
Ability to interpret, apply and write procedures.
Attention to detail
Ability to be proactive and prioritize
Intermediate Process and system development
Document handover and archiving experience


WORKING EXPERIENCE:

Minimum 12 years’ experience as Senior Document Controller in a Technical Project Environment.


Job Specification...

RESPONSIBILITIES:

Responsibilities shall include:

Supervision of Document Controllers
“Hands-on” service in controlling Client, Engineering, Contractor and Vendor deliverable documentation and correspondence
Control of all Incoming and Outgoing Client, Engineering, Contractor and Vendor deliverable documentation/correspondence
Receive incoming Client, Engineering, Contractor, Vendor and Client Packages, checking the contents against the
Transmittal and acknowledge receipt of the packages by signing and returning the appropriate copies of the Transmittal
Internal Distribution of Documentation/Correspondence to the project
Printing, stamping, folding and collecting drawings and correspondence as required
Update, store and distribute deliverables as per Project requirements. Distribution and Approval Matrices and in accordance with the Project requirements
Design and Vendor Documentation/Correspondence Management Processing
Utilize the Project EDMS for:

General Documentation/Correspondence Status enquiries
Reporting Requirements
Create Transmittals for data distribution
Capturing of Project Documentation/Correspondence
Assist in preparation of handover, archiving and close-out of documentation/correspondence as directed by the Client.
Allocate and maintain Technical documentation and correspondence numbers allocated to Engineering, Contractor and Vendor Documentation/Correspondence
Maintain up-to-date Project Procedures, Documentation / Correspondence Registers and Document Control Reports as per the Lead Document Controller Instruction
Provide support and assistance to all Project participants in the Document Control function
Maintain confidentiality of Documentation / Correspondence
General Data Status Enquiries
Prepare Document Control Reports and ensure accurate data
Maintain Documentation routing details such as the Document Distribution Matrices
Advise and update the Document Control Team on EDMS structure

 

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