Location: Johannesburg

 

Introduction
Barloworld Transport, a leading freight and logistics company, is looking for an Operations Administrator to join our depot in Crown Mines.
Description

To provide support and administration services to operations in line with a variety of risk, financial and administrative tasks to ensure respective project deadlines are met. Duties herewith include:

  • Create daily order to upload files in order to ensure accuracy of the order upload and to upload the file into the MMS system.
  • Ensure all daily uploaded orders are de-briefed into the system accurately.
  • Ensure no unscheduled orders remain on the system 48 hours after delivery.
  • Capture wage information accurately and ensure wage submission deadlines are met without error.
  • Ensure all trip sheet information completed by the Fleet Controller is accurate and correct.
  • Ensure all completed and accurate trip sheets are signed off by the Fleet Manager.
  • Accurately capture fuel consumption information onto the fuel spreadsheet which will be loaded onto the credit 360 at month end.
  • Ensure that all invoices and quotes are approved before orders are created.
  • Follow up on open orders and ensure these are cleared timeously.
  • Accurately capture all non-conformances related to working hours on the risk and LTIFR register.
  • Attend to administration concerning expired medicals and licences.
  • Manage PPE and stationary requirements effectively.
  • Ensure an effective filing system is in place for ease of reference and for auditing purposes.
Profile
  • Matric / Grade 12.
  • Relevant qualification in office administration and/or transport management.
  • Minimum 3 years' experience in an administrative environment.
  • Computer skills at intermediate level (MS Word / Excel / Outlook).
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy is essential.
  • Strong administration skills.
  • Interpersonal skills.
  • Able to work reasonable overtime as per operational requirements.


Personal competencies

  • Interpreting data.
  • Resolving conflict.
  • Meeting timescales.
  • Checking things.
  • Following procedures.
  • Managing tasks.
  • Upholding standards.
  • Taking action.

 

If you meet the above criteria, then please send your CV via the online application process on or before the 12th May 2016. Please note that if you have had no response to your application by the 15th May 2016, please consider your application unsuccessful.

Barloworld Transport is an Equal Opportunities Employer.

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